Project Kickoff Template

1. Project Overview

Basic Information

  • Project Name: Name
  • Start Date: Date
  • Target End Date: Date
  • Project ID: ID

Project Purpose

  • Mission Statement: Clear, concise statement of project purpose
  • Strategic Alignment: How this project supports company goals

2. Team Structure

Core Team

RoleNameResponsibilityTime Allocation

Extended Team & Stakeholders

  • Executive Sponsor: Name
  • Key Stakeholders:
    • Name - Role - Involvement
  • External Partners:
    • Partner - Role - Contribution

3. Project Scope

Objectives

  1. Primary objective
  2. Secondary objective
  3. Additional objectives

Deliverables

  1. Deliverable 1
    • Description:
    • Success criteria:
    • Due date:
  2. Deliverable 2
    • Description:
    • Success criteria:
    • Due date:

Out of Scope

  • Explicitly state what's not included
  • List potential phase 2 items

4. Timeline & Milestones

Key Milestones

MilestoneTarget DateDependenciesOwner

Phase Overview

  1. Phase 1: Name
    • Duration:
    • Key activities:
    • Deliverables:
  2. Phase 2: Name
    • Duration:
    • Key activities:
    • Deliverables:

5. Communication Plan

Regular Meetings

  • Daily Standups:
    • Time:
    • Duration:
    • Participants:
  • Weekly Sync:
    • Time:
    • Duration:
    • Participants:

Communication Channels

  • Primary: Tool/Platform
  • Documentation: Location
  • Emergency: Protocol

6. Risk Management

Identified Risks

RiskImpactLikelihoodMitigation PlanOwner

Dependencies

  • Internal:
    • Dependency 1
  • External:
    • Dependency 1

7. Success Metrics

Key Performance Indicators

  1. KPI 1
    • Target:
    • Measurement method:
  2. KPI 2
    • Target:
    • Measurement method:

Quality Standards

  • Standard 1
  • Standard 2

8. Tools & Resources

Project Tools

  • Project Management: Tool
  • Communication: Tool
  • Documentation: Tool
  • Development: Tool

Required Access

  • System/Tool 1
  • System/Tool 2

9. Budget Overview

Resource Allocation

CategoryAllocated BudgetNotes

Approval Process

  • Budget owner: Name
  • Approval thresholds:
    • Level 1: Amount
    • Level 2: Amount

10. Team Agreements

Working Principles

  1. Principle 1
  2. Principle 2
  3. Principle 3

Decision Making

  • Process:
  • Authorities:
  • Escalation path:

Notes

  • Review and update this document as needed
  • Share with all team members and stakeholders
  • Keep it accessible in the project documentation